BY-LAWS

This users group owes its obligations to its members. Its authority is derived from the membership and is a family-oriented users group. Support is given to members who have an interest in various personal computer systems. Members are encouraged to contribute their time and knowledge for the benefit of the group.

ARTICLE I - DEFINITIONS

SECTION 1. MEMBERSHIP: Any of the members of the household of a dues paying member shall be considered a member of this group. Voting privileges shall be restricted to one vote per household membership.

SECTION 2. ANNUAL DUES: Initial membership dues for the first 12 months shall be $25.00. Renewal of annual dues for membership shall be $20.00 per year. If renewal dues are not paid prior to the member's 13th monthly meeting, the membership shall cease.

SECTION 3. MEETINGS: The regular membership meeting shall be presided over by the President. In his absence, the Senior Director shall preside or another member designated by the Board.

Paragraph 1. The regular monthly meetings shall normally be called to order promptly at 7:00 P.M.

Paragraph 2. Should any question of procedure or precedence arise during a meeting, it shall be settled by final decision of the President of the group.

Paragraph 3. A majority vote of the members present at the monthly meeting is required to pass all motions except a change in the Constitution and removal of a member from office. No club business may be conducted unless a minimum of one-fifth of the total membership are present. OK’d by board

Paragraph 4. All regular members, family members, and visitors MUST wear visible identification in the form of a member badge or temporary pass.

Paragraph 5. All regular members, family members, and visitors MUST sign in upon entering the meeting area. In addition, visitors MUST indicate name, address, phone number, and provide proof of identification.

Paragraph 6. The Board of Directors are to determine the requirements for the orderly control of the meeting facilities for the best interest of all members. This includes opening and closing of the building and table set-ups. System set-up time shall be posted in the Newsletter.

SECTION 4. RESIGNATIONS: In order for a Director or officer to resign from office, they should present their resignation in writing to the Board of Directors no less than 30 days prior to the effective date of their resignation.

SECTION 5. IMPEACHMENT: To remove an officer or Director from office, a special written vote will be held. Removal from office requires a two-thirds majority vote of the general membership present.

ARTICLE II - OFFICERS

The officers of this users group shall be the President, Secretary and Treasurer. They shall be elected once each year at the OCTOBER regular meeting with a majority vote of those members in attendance. New officers shall assume their positions on January 1st of the year following their election. It shall be the responsibility of the outgoing and incoming officers to meet and exchange necessary information and records between the election and installation of new officers.

SECTION 1. The duties of the President shall be as follows:

Paragraph 1. Serve as presiding chairman at all regular and Board of Directors meetings.

Paragraph 2. Be an ex-officio member of all committees.

Paragraph 3. Write a monthly article for the club newsletter.

Paragraph 4. Be a "public relations" representative for the club.

Paragraph 5. Promote the family-orientedness of the club.

Paragraph 6. Be registered with the bank as an authorized signature on all club accounts.

Paragraph 7. Be responsible for one key to the club post office box.  This responsibility may be delegated to another member.

Paragraph 8. Enforce the club's Constitution and Bylaws.

Paragraph 9. Be a voting member of the Board of Directors, and attend at least 7 regular club meetings and at least 7 Board of Director meetings.

Paragraph 10. Prepare and maintain operating documents of the club meetings, include the meeting site open/close schedule and all meeting agendas.

Paragraph 11. Open and close the club regular meeting site. This responsibility includes maintaining the confidentiality of any passwords or codes involved.

SECTION 2. The duties of the Secretary shall be as follows:

Paragraph 1. Record the minutes of all regular and Board of Directors meetings, reporting these minutes to the membership at all meetings and submitting them for publication in the club newsletter.

Paragraph 2. Keep an accurate record of all Board members' attendance at both regular and Board of Directors meetings.

Paragraph 3. Promote the family-orientedness of the club.

Paragraph 4. Be a voting member of the Board of Directors, and attend at least 7 regular club meetings and at least 7 Board of Director meetings.

SECTION 3. The duties of the Treasurer shall be as follows:

Paragraph 1. Maintain accurate records of the club's finances, presenting a financial report at all meetings and submitting them for publication in the club newsletter..

Paragraph 2. Collect and maintain an accurate inventory of all club properties and an approximation of their fair market value.

Paragraph 3. Maintain a voucher system to record every expenditure of the club. Each voucher shall have the reason for the expenditure, who the expenditure was made to, and shall bear the signatures of the directors and/or officers who authorized the expenditure.

Paragraph 4. Be responsible for the smooth and accurate operation of the company store (when the Board of Directors agree that the store shall exist), be responsible for the store's inventory, and be responsible for collecting and recording the monies brought in by the club during sales, raffles, and auctions. OK’d by board

Paragraph 5. Promote the family-orientedness of the club.

Paragraph 6. Be registered with the bank as an authorized signature on all club accounts.

Paragraph 7. Be responsible for one key to the club post office box.

Paragraph 8. Be a voting member of the Board of Directors, and attend at least 7 regular club meetings and at least 7 Board of Director meetings.

SECTION 4. The officers shall be elected to serve one (1) year terms commencing January 1st and ending December 31st of each elective year.

ARTICLE III - BOARD OF DIRECTORS

A Board of Directors shall be the governing body of this organization.  The Board of Directors shall have the responsibility of negotiating for meeting facilities and any other group business which may be brought before it. If problems arise relating to facilities, usage or personnel problems, the Board of Directors shall immediately investigate and correct the problem to the satisfaction of the majority of the group's membership and the meeting establishment. The Board of Directors shall have the responsibility for approval of all expenditures, unless previously approved by the membership.

SECTION 1. The Board of Directors shall consist of three Directors, the President, Secretary, Treasurer, and a Director-at-Large. Each Director shall serve a term of three (3) consecutive years. One (1) Director shall be elected annually. Also, the Director-at-Large shall be elected annually to a one (1) year term.

SECTION 2. The three-year Director whose term is next due to expire shall be referred to as the Senior Director for his/her final year.

SECTION 3. The Board of Directors shall meet monthly at a location, date, and time determined by the Board. Any member may voice his/her opinion at
the Board Meetings, but the final decisions on all business must be only by majority vote of the seven (7) Board Members.

SECTION 4. The duties of each Directors shall be as follows:

Paragraph 1. Be a "public relations" representative for the club.

Paragraph 2. Promote the family-orientedness of the club.

Paragraph 3. Be a voting member of the Board of Directors, and attend at least 7 regular club meetings and at least 7 Board of Director meetings.

Paragraph 4. Open and close the club regular meeting site. This responsibility includes maintaining the confidentiality of any passwords or codes involved.

SECTION 5. The duties of the Senior Director shall be as follows:

Paragraph 1. All duties of Directors as listed above.

Paragraph 2. Chair any meeting when the President is absent.

Paragraph 3. Chair the Budget Committee.

SECTION 6. The chairman of the board shall vote only in case of a tie vote by the other members present.

ARTICLE IV - ELIGIBILITY

To be eligible to serve as an Officer or on the Board of Directors, an individual must be a member in good standing for a period of not less than six (6) months prior to election, and must be at least eighteen (18) years of age.

SECTION 1. The term of any Officer or Board Member is limited to three (3) consecutive years in the same office. There must be a one year break
before an ex-officer may run again for a previously held office. Voted on by the membership and removed from the eligibility requirements in 2002.

SECTION 2. No person may hold more than one position on the Board of Directors at any one time.

ARTICLE V - STANDING COMMITTEES

Each standing committee shall meet with the President and shall elect from its membership an individual to serve as Chairman. The Chairman of each committee shall be responsible for keeping the President apprised of the committee's activities and progress. The President shall be a member in absentia of all committees and the Board of Directors. The following shall be standing committees:

SECTION 1. NEWSLETTER COMMITTEE: Based on contributions of the membership and permissible articles from other resources will edit, publish, and
distribute a monthly newsletter to all members.

SECTION 2. MEMBERSHIP COMMITTEE: Maintain accurate membership records, solicit new members, and supervise the sign-in process at the regular
monthly meetings.

SECTION 3. WEB PAGE COMMITTEE, as the web page has replaced the BBS as the main medium for communicating with the members and the public. The web page should hereforth be continued, updated, and maintained in a timely and accurate fashion by a designated "web master" and assisted by the members of this committee. Purpose would be to provide communications and advertising for the group and to be a repository for club documents, meeting minutes, back newsletters, etc.

SECTION 4. WAYS AND MEANS COMMITTEE: Provide for the methods or processes of obtaining income and resources to support the Users Group's activities.

SECTION 5. BUDGET COMMITTEE: Consists of all incoming officials, standing committee chairmen, and SIG leaders. Following the October election, this committee will have until the January club meeting to prepare a budget for the new year. The first order of business at the January club meeting shall be to finalize and approve the budget. The club checkbook and associated financial records will not be passed to the new administration until a feasible budget has been established and approved.

SECTION 6. All standing committee chairmen shall:

Paragraph 1. Coordinate the functions of their committee members.

Paragraph 2. Report on the committee's plans and activities at all regular and Board of Director's meetings and submitting them for inclusion in the club newsletter.

Paragraph 3. Assist in the preparation of the club's budget (see BUDGET COMMITTEE, above).

Paragraph 4. Maintain an inventory of the committee's property and other assets and report them to the Treasurer annually during the month of November for inclusion in the club's financial records before their annual audit.

Paragraph 5. Promote the family-orientedness of the club.

ARTICLE VI - APPROVAL AND CHANGES TO BY-LAWS

The BY-LAWS of the organization, known as the CANTON/ALLIANCE/MASSILLON USERS GROUP (CAMUG), shall be approved by the membership of the group. Any changes must be presented in writing to the President for review by the members at the next regular membership meeting. The suggested change will be read to the membership. Voting shall be done in accordance with Article X of the Constitution.

SECTION 1. The BY-LAWS shall be reviewed at least every three years.  Under this schedule, the next review should take place during the Summer of
2002.

ARTICLE VII - SOFTWARE EXCHANGE

SECTION 1. THIS USERS GROUP PROHIBITS THE ILLEGAL EXCHANGE OR DISTRIBUTION OF COPYRIGHTED SOFTWARE.

SECTION 2. Commercial, Public Domain, and Shareware software obtained by the Users Group shall be made available ONLY to members.

ARTICLE VIII - MEMBERSHIP RESPONSIBILITY

SECTION 1. Membership approval in the CANTON/ALLIANCE/MASSILLON USER GROUP shall obligate members for the responsibility of their equipment and software. They shall also be responsible for damage they cause to other members' property, or damage to the meeting place.

SECTION 2. Any members who are under 18 years of age are considered to be minors and are responsible to their parents. Membership application of
minors shall be endorsed by their parents or guardians.

SECTION 3. Discipline shall be maintained at all times at regular monthly meetings and also during SIG meetings and any other official group sanctioned event. This includes proper physical activity and acceptable language.

SECTION 4. Failure to follow these responsibilities will result, on the first occurrence, in a warning from an Officer of the Users Group. Any reoccurrence may result in dismissal and possible revocation of membership without compensation of back dues.

ARTICLE IX - SPECIAL INTEREST GROUPS

Special Interest Groups (SIG) may be formed when sufficient concern is expressed by those members who are interested in a particular type of computer system or activity. These SIGs may meet at the regular monthly meetings or at a location and time of their choice. Upon formation of a SIG, the group shall appoint a Leader. The Leader shall be responsible for periodic reports to the Board of Directors.

SECTION 1. The duties of the SIG Leaders shall be as follows:

Paragraph 1. Coordinate the functions of their SIG members.

Paragraph 2. Report on the SIG's plans and activities at all regular and Board of Director's meetings and submit them for inclusion in the club newsletter.

Paragraph 3. Assist in the preparation of the club's budget (see BUDGET COMMITTEE, above).

Paragraph 4. Maintain an inventory of the SIG's property and other assets and report them to the Treasurer annually during the month of November for inclusion in the club's financial records before their annual audit.

Paragraph 5. Promote the family-orientedness of the club.

Paragraph 6. Maintain a library of software, videos, and/or printed materials, if appropriate, and ensure that it is available at all regular club meetings.

Paragraph 7. Be responsible for and keep track of any donated or purchased software, hardware, videos, etc. that fall into their SIG area.

ARTICLE X - DISBANDMENT

If it is determined that the club should disband, all properties of the club are to be liquidated at a sale to be determined by the Board of Directors. All items are to be sold at fair market values determined by age, type, condition, etc. Upon completion of the sale, first and foremost, all outstanding debts and obligations of the club are to be paid and settled. Repayment of dues shall be made to members in good standing at the time of the disbandment, pro-rated based upon the number of months remaining on each membership. All remaining monies shall then be contributed to a local charity as determined by the Board of Directors.